I. General Job Objective
The coordinator will serve as the team lead and will supervise personnel, ensuring all correspondence related to requisitions are properly communicated within organization as well as to vendors and suppliers.
Key Job Responsibilities
1. Ensure correct and timely procurement of all items including purchase of medical and general store items for project. Ascertain and recognize the need for various items.
2. Verify purchase orders and work orders according to quotations as mentioned in the TIH Purchase Manual.
3. Ensure availability of all material needs at the most economic cost and minimum time frame.
4. Inspect receipts, process rejections and discrepancies and its resolution.
5. Inform concerned teams of the delivery schedule.
6. Prepare work plan, duty roster of staff and schedules for the purchase team.
7. Review items regularly against purchase orders to ensure quality, make and quantity.
8. Maintain list of approved vendors and suppliers. Liaise between outside contractors/vendors and internal users; negotiate with suppliers/vendors with regards to price, warranted and after sales service as necessary.
9. Verify prices of items regularly: compare prices on purchase orders and approved price lists, maintain list of approved vendors and suppliers.
10. Maintain records for Purchase Orders and Work Orders; prepare comparative statements, if needed.
Perform all tasks as assigned by the Supervisor / Head of Department