1. General Buying:
Procure non-medical items such as office supplies, furniture, IT equipment, maintenance materials, and hospital utilities.
Conduct market research to identify potential suppliers, obtain quotations, and analyze pricing and quality.
Ensure cost-effective procurement while maintaining quality and compliance standards.
Prepare and process purchase orders (POs) in line with procurement policies.
Maintain relationships with vendors and negotiate contracts for better pricing and terms.
2. Medical Buying:
Source and procure pharmaceuticals, medical consumables, surgical instruments, and diagnostic equipment.
Evaluate supplier credentials, ensuring compliance with regulatory and quality standards (e.g., DRAP others).
Monitor inventory levels and coordinate with warehouse and pharmacy teams to avoid stockouts.
Work closely with doctors, pharmacists, and department heads to understand product specifications and ensure correct procurement.
Manage vendor performance and resolve supply issues efficiently.
3. Services Procurement:
Procure third-party services such as facility management, medical equipment maintenance, IT services, security, and waste disposal.
Evaluate service providers based on expertise, financial stability, past performance, and compliance with hospital standards.
Draft and negotiate service agreements, ensuring clear deliverables, SLAs, and penalties for non-compliance.
Monitor service contracts, assess vendor performance, and recommend contract renewals or terminations.
4. Compliance & Documentation:
Ensure adherence to hospital procurement policies, donor guidelines, and regulatory requirements.
Maintain accurate procurement records, including vendor evaluations, purchase orders, contracts, and invoices.
Coordinate with finance and audit teams for budget approvals and payment processing.
Assist in internal and external audits related to procurement activities.
5. Vendor Management & Negotiation:
Identify, assess, and onboard new vendors to enhance the supplier base.
Conduct supplier performance reviews and address non-compliance issues.
Negotiate pricing, payment terms, and delivery schedules to optimize cost savings.
Develop long-term strategic partnerships with key suppliers.
6. Process Improvement & Reporting:
Identify process inefficiencies and suggest improvements in procurement workflows.
Generate procurement reports, including spending analysis, savings tracking, and supplier performance metrics.
Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”