Education
Bachelor’s degree in Education, Business Administration, Management, or a related field. Master’s degree preferred.
Job Description
The Senior Officer is responsible for managing the admissions process for prospective students and overseeing various high-level administrative tasks to ensure the smooth and efficient operation of the university/college. This role involves evaluating applications, providing guidance to applicants, managing office supplies, handling correspondence, supporting staff and faculty, and leading administrative initiatives.
- Office Management: Oversee the efficient operation of the administrative office, including ordering supplies, managing inventories, and maintaining office equipment.
- Correspondence: Handle and oversee incoming and outgoing correspondence, including emails, letters, and packages.
- Record Keeping: Maintain and supervise accurate records of all interactions with prospective students and administrative activities, ensuring data integrity within the admissions system, including meeting minutes, schedules, and filing systems.
- Support Services: Provide high-level administrative support to staff and faculty, including scheduling meetings, arranging travel, and preparing documents.
- Event Coordination: Lead the organization of university events, such as seminars, workshops, and conferences.
- Project Management: Lead and manage special administrative projects and initiatives to improve operational efficiency.
- Application Review: Assess and evaluate student applications, including academic records, personal statements, and recommendation letters.
- Interviews: Conduct interviews with prospective students to assess their suitability for the programs.
- Counseling: Provide information and advice to prospective students and their families regarding the admissions process, program offerings, and campus life.
- Outreach: Participate in recruitment activities such as school visits, college fairs, and open houses to promote the university.
- Communication: Maintain regular communication with applicants through various channels (email, phone, in-person) to keep them informed about the status of their application.
- Compliance: Ensure that both administrative and admissions processes comply with university policies and regulatory requirements.
- Reporting: Prepare and submit detailed reports and statistics on admissions activities, administrative activities, and project outcomes as required by the Associate Dean – IUHS.
COMPETENCIES
- Conceptual base – administration of educational courses
- Skills – Good Communication, organization and facilitation skills, team player, pertinent IT skills
- Attitude – Ethical and respect for all