Job Position - Department

Provincial Admin, HR and Log Officer-Quetta - Operations

Experience

3–5 years of relevant experience in administration, HR, logistics, or operations—preferably with NGOs or development projects. • Strong understanding of procurement rules, HR practices, and fleet/asset management. • Experience working with provincial-level teams and multiple stakeholders.

Education

Bachelor’s degree in Business Administration, HR, Supply Chain, or related field (Master’s preferred).

Last Date

12-Dec-2025

Job Description

• Manage day-to-day provincial office administration, including office maintenance, supplies, utilities, and facility management.
• Ensure proper documentation, filing systems, and record management.
• Oversee security arrangements, visitor management, and office housekeeping.
• Support organization of meetings, workshops, trainings, and official events.
• Ensure all admin operations comply with organizational SOPs and guidelines.
• Support HR processes at the provincial level, including job announcements, shortlisting coordination, interview scheduling, and documentation.
• Facilitate onboarding and orientation of new staff.
• Maintain staff attendance, leave records, and personnel files.
• Coordinate staff contract renewals, extensions, and performance evaluations.
• Assist in handling staff grievances, disciplinary cases, and HR communication.
• Ensure HR compliance with labor laws and organizational HR policies.
• Execute procurement processes at provincial level in line with procurement policies and thresholds.
• Manage vendor relations, quotations, purchase requests, bids, and procurement documentation.
• Ensure timely delivery of goods and services required for operations and program activities.
• Oversee warehouse management, stock control, and dispatch documentation.
• Maintain updated inventory of assets, equipment, and supplies.
• Manage vehicle scheduling, fuel consumption, maintenance, and driver supervision.
• Ensure proper vehicle documentation, logbooks, and safety protocols.
• Coordinate transportation arrangements for staff, field missions, and program activities.
• Work closely with provincial program teams to support operational needs.
• Coordinate with central Admin, HR, and Logistics departments to ensure alignment.
• Ensure compliance with organizational policies, donor requirements, and audit standards.
• Prepare and submit periodic reports (admin, HR, procurement, fleet, assets).
• Support petty cash management and timely submission of supporting documents.
• Assist in budgeting support for admin, HR, and logistics expenditures.
• Verify vendor invoices before submitting to finance for payments.

Note:  “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”