Job Description
- Review and process Purchase Requisition Forms (PRFs) received from all hospital departments/locations Pan-Pakistan for maintenance items and indirect material, and initiate procurement action accordingly.
- Coordinate with the respective departments/hospital locations for technical discussion and clarification on received PRFs to ensure accurate and appropriate sourcing.
- Work closely with the Procurement team at Head Office to prioritize, process, and expedite requisitions in line with operational urgency.
- Obtain and evaluate vendor quotations; negotiate pricing, payment terms, and delivery timelines to ensure cost efficiency without compromising quality or service standards.
- Prepare Comparative Statements (CS) and Purchase Orders (POs) in line with the company's procurement policy, SOPs, and financial approval matrix.
- Coordinate with logistics/transport providers to ensure timely dispatch and delivery of items to respective hospital locations across the country.
- Develop, evaluate, and maintain an approved vendor list for maintenance items and indirect material categories; conduct periodic vendor performance reviews.
- Monitor market trends, pricing movements, and alternate sourcing options to identify cost-saving opportunities for the hospital network.
- Ensure all procurement activities are fully compliant with hospital SOPs, financial policies, and applicable regulatory/audit requirements.
- Maintain accurate and up-to-date procurement records, contracts, and vendor documentation for all locations within the ERP/procurement system.
- Liaise with Finance/Accounts for timely vendor payments and resolve invoice or payment discrepancies promptly.
- Handle urgent/emergency PRFs raised by hospital sites within defined turnaround times (TATs).
- Prepare and share periodic MIS reports on procurement spend, cost savings, and vendor performance with management.
- Support internal and external audits relating to the procurement of maintenance items and indirect material.
- Review, renew, and re-negotiate supply/service contracts and agreements as and when required.
Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”