Job Position - Department
Finance & Grants Officer-Islamabad
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Finance
Experience
3 years experience with Audit firm and 2 years in non-profit Organization in roles of Finance and Grants/ 2 years with projects funded by international donor
Education
Finance Graduate, ACCA (Complete) / CA Finalist (Articles completed)
Last Date
10/11/2022 12:00:00 AM
Job Description
TASKS & ACCOUNTABILITIES:
Coordinate the preparation of timely and quality Programme and donor reports on project activities in compliance with Donor (TGF) and The Indus Hospital (IHHN) requirements.
- Preparation of periodic management reports for review of Audit and Finance Committee.
- Liaising with Administration department, Human resource department and Program department regarding underspending and overspending gaps and devise ways to fill out those gaps and plan accordingly.
- Coordinate the reporting process among Sub-recipients by receiving, consolidating, reviewing submitted reports of SRs
- Review sub-grant agreements and contracts clauses with Partners to ensure that they fulfill donors/legal requirements with subsequent financial monitoring.
- Support the Malaria program teams and Sub Recipients in preparing and reviewing spending plans and work plans as per the grants timelines.
- Assist in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan for both IHHN and partners
- Actively facilitate the grant reviews and closure meetings and follow up on action points.
- Regular partner visit and tracking of grant progress to ensure compliance with TGF and IHHN guidelines.
- Facilitate regular monthly BvA review meetings and circulate minutes and close follow-ups of action points.
- Preparation of bank reconciliations for bank accounts of Malaria Program
- Follow up on mobicash disbursements for uncollected advances with monthly recons
- Assist in protection of the organization's assets through adherence of internal controls and auditing procedures.
- Verification of assets in FAR with insurance listings
- Issuance & follow up for timely adjustment on employee advances for SIDs
- Petty cash replenishment in accordance with policy for SIDs
- Coordination of external and internal audits, responding to Management letters
- Any other duties as assigned by the management team
- Make sure that all financial documents and vouchers are properly filed and a proper filing system is maintained