Job Detail

Job Position - Department

Finance & Grants Officer-Islamabad - Finance

Experience

3 years experience with Audit firm and 2 years in non-profit Organization in roles of Finance and Grants/ 2 years with projects funded by international donor

Education

Finance Graduate, ACCA (Complete) / CA Finalist (Articles completed)

Last Date

10/11/2022 12:00:00 AM

Job Description

TASKS & ACCOUNTABILITIES:

Coordinate the preparation of timely and quality Programme and donor reports on project activities in compliance with Donor (TGF) and The Indus Hospital (IHHN) requirements.

  • Preparation of periodic management reports for review of Audit and Finance Committee.
  • Liaising with Administration department, Human resource department and Program department regarding underspending and overspending gaps and devise ways to fill out those gaps and plan accordingly.
  • Coordinate the reporting process among Sub-recipients by receiving, consolidating, reviewing submitted reports of SRs
  • Review sub-grant agreements and contracts clauses with Partners to ensure that they fulfill donors/legal requirements with subsequent financial monitoring.
  • Support the Malaria program teams and Sub Recipients in preparing and reviewing spending plans and work plans as per the grants timelines.
  • Assist in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan for both IHHN and partners
  • Actively facilitate the grant reviews and closure meetings and follow up on action points.
  • Regular partner visit and tracking of grant progress to ensure compliance with TGF and IHHN guidelines.
  • Facilitate regular monthly BvA review meetings and circulate minutes and close follow-ups of action points.
  • Preparation of bank reconciliations for bank accounts of Malaria Program
  • Follow up on mobicash disbursements for uncollected advances with monthly recons
  • Assist in protection of the organization's assets through adherence of internal controls and auditing procedures.
  • Verification of assets in FAR with insurance listings
  • Issuance & follow up for timely adjustment on employee advances for SIDs
  • Petty cash replenishment in accordance with policy for SIDs
  • Coordination of external and internal audits, responding to Management letters
  • Any other duties as assigned by the management team
  • Make sure that all financial documents and vouchers are properly filed and a proper filing system is maintained