Job Description
JOB SUMMARY:
The Senior Officer leads and manages the Recruitment and Selection team. He/she will supervise appointed staff and serve as the main point of contact for all recruitment related activities.
TASKS & ACCOUNTABILITIES:
- Lead, supervise and perform all recruitment and selection activities ensuring adherence to previously established timelines, man power plans and budgets. These activities include job postings, designing interview panels, scheduling, coordinating and conducting interviews/tests, coordinating with candidates and managers etc.
- Supervise Officers and Management Trainees; provide training and guidance as required.
- Liaise with and serve as a point of contact for the senior management for all recruiting related matters and issues.
- Attend and actively participate in all meetings related to recruitment and selection.
- Assist management to prepare quarterly budgets, annual salary review and promotion reports.
- Create, arrange and coordinate advertisements or posting of job vacancies on the TIH website, newspapers and job portals.
- Assist management in developing job descriptions for open positions.
- Receive, review, filter and shortlist resumes for vacant positions; maintain databank of candidates for future consideration.
- Design interview panels and coordinate with interviewers; schedule, observe and conduct tests and interviews.
- Ensure job applicants are informed of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and/or promotion opportunities.
- Determine salary expectations of candidates and create salary comparison reports for the management; present and negotiate offers to selected candidates.
- Ensure all employees undergo all required pre-employment screenings including reference checks, degree verification and medical examinations before starting at TIH; maintain all related data and documentation.
- Generate employee codes and create files for every new hire; ensure employee documents and records are properly collected and maintained.
- Ensure attendance of all new employees is registered.
- Compose and distribute all outgoing letters from the department ensuring approval from authorized personnel. These include letters given to employees at the time of appointment, extension, confirmation, contract renewal and resignation, as well as clearance and experience letters.
- Coordinate with IT regarding IT orientation for new employees.
- Coordinate with Supply Chain regarding requests for employee visiting cards.
- Participate with Human Resources Team and other departments on internal and organization projects as requested by the supervisor.
- Manage and maintain Recruiting Dashboard; ensure data is updated regularly.
- Manage company-wide communications for organizational announcements as needed.
- Provide cover for team members in their team absence.
- Perform all tasks assigned by the supervisor / Assistant Manager / Head of Department.