Job Description
- Financial Management:
- Payables’ Management:
- Review of vendor payments to ensure they are made on timely basis after due verification.
- Assist in resolution of queries before payment processing & giving advice to PSM
- Ensuring all payments are made with appropriate supporting duly verified by relevant deptt
- Review for completeness of Supporting’s, & Tax status of vendor, cheque Title, etc.
- Ensuring timely disbursements of cheques to vendors & others as per policy time frame
- Follow-up on unpresented / long outstanding cheques
- Ensuring reimbursement of perdiems and travel expenses claims as per approved policy
- Ensuring existence of and compliance of effective controls over all banking transactions
- Implementation of Petty Cash Imprest system in six new Self-implemented districts
- Review of petty cash advance requests & replenishments as per imprest limit for PMU, two Provincial offices, and eight Self-implemented districts for compliance with petty cash policy.
- Capacity Building by guiding new SID’s staff on Petty Cash policy and recurring expenses for allowed & disallowed expenses and flow of financial documentation.
- Timely provision of advances to districts
- Provision of accurate templates to be used for IOU Forms / Vouchers & Expense Summary to new SIDs
- Employee Advances Management:
- Review advance requests received from PMU, two Provincial Offices & eight Self -implementation districts for provision of budget approvals.
- Review of approvals from Department Heads & Project Director before payment
- Review of party wise ledgers for all District Coordinators of SIDs, Admin Assistants & Provincial Managers of two provincial offices for their timely adjustments as per policy.
- Review / Rechecking Monthly Payroll for calculation of EOBI, PF, PF Loans, Expense Reimbursements, Employee advance adjustments, and tax deductions.
- Review of Recon from Last month payroll to current month payroll
- Review of Payroll in GL to ensure it is booked against correct budget Lines
- Ensure Payroll is signed by Signatories as approved limits
- Check Calculation of final settlement of employees & coordinate with Karachi office for payment of P.F.
- Coordination with Bank for provision of Payroll Transfer instructions to credit employees accounts.
- Grants’ Receipt Recording & Disbursements
- Ensuring accurate recording of donations received for grant as per grant notification using correct exchange rates
- Review of cash disbursement requests of FPHC & BRSP
- Ensuring grant disbursements are processed as per approved request received in designated bank accounts of SRs
- Reporting of Grants’ Receipts above PKR 5 Million to TIH Karachi HO as per requirement on Monthly Basis
- Taxation & Tax Reporting:
- Close liaison with supply chain and procurement department to provide value input of sales tax and withholding tax exemption available to TIH on procurement of goods and services
- Ensuring application of correct tax percentages on deduction of withholding and sales tax for filers and non-filers
- Ensuring deposit of WHT and Sales tax withheld on timely basis of Govt. of Pakistan treasury
- Review of tax reporting for WHT & SST deducted for submission to Karachi HO on monthly basis
- GL / Accounting System Maintenance:
- Prepare and Update Chart of Account & Cost Centers in Accounting System as per approved budget line and GF reporting requirements.
- Review of all system generated vouchers for their accuracy for account codes / budget lines, cost centers,
- Updating / Maintaining GL by opening new account codes after validating the request
- Updating / Maintaining GL by opening new cost centers after validating the request
- Review of Access rights for Data Entry Users
- Coordination with Banks / Head Office:
- Coordination with Banks for new account openings,
- Resolving queries CBC calls for clearance of Cheques
- Liaison with concerned person in TIH Karachi for maintenance of proper receipt and dispatch record of payment vouchers and cheques
- Liaison with TIH Karachi for Signing of bank cheques from signatories.
- Budgeting
- i. Ensuring correct budget code allocation for all payments / disbursements in coordination with Sr. Grants Coordinator
- ii. In absence of Sr. Grants Coordinator preparation of Variance analysis reports for actual and budgeted expenses i.e. budget line item wise and provide HO reports.
- Capacity Building of Finance Staff:
- i. Review need for Finance Staff training by identification of weak areas.
- ii. Conduct inter-department capacity building exercise for new joiners.
- Support to Provincial & District Offices & SRs:
- i. Coordination with Provincial offices of GF Malaria Project in KPK & Baluchistan and eight district offices therein for their financial queries and providing guidance for their resolution.
- ii. Review of financial documentation of FPHC & BRSP as per guidelines of GF Malaria Grant along with personal visits at their respective offices
- Audit Coordination & Support:
- i. Act as Lead coordinator for Grant external audits
- ii. Coordination with Internal Audit for all Pre & Post audit issues.
- iii. Conduct Quarterly SR financial reviews & report findings
He/She will coordinate with Badin Campus.